PROFESSIONAL APOLOGY LETTER
[Your Name] [Your Title] [Company’s Name] [Company’s Address] [City, State, Zip] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Recipient’s Title] [Company’s Name] [Company’s Address] [City, State, Zip]
Dear [Recipient’s Name],
Subject: Apology for [Mention the reason for the apology]
I am writing to express my sincere apologies for [describe the error or issue in detail]. I understand the inconvenience and problems it may have caused to you and [Recipient’s Company’s Name].
Please be assured that the incident was unintended and was a result of [mention if applicable, what caused the error]. We have taken steps to address the issue by [mention corrective actions taken to prevent such issues in the future].
I value our professional relationship and am hopeful that we can move past this incident. I am more than willing to discuss this in person at your convenience to provide any further clarification or address any concerns you may have.
Thank you for your understanding and patience in this matter.
Sincerely,
[Your Full Name] [Your Signature, if sending a hard copy]